1819-0092 Corporate removals and storage framework agreement
Main contract details
Opportunity Id
DN386649
Title
1819-0092 Corporate removals and storage framework agreement
Categories
60180000-3 - Hire of goods-transport vehicles with driver
63121000-3 - Storage and retrieval services
Description
Islington Council invites suitable expressions of interest from suppliers for a framework agreement to provide an efficient council-wide removals and storage service to meet both housing and non-housing requirements. The agreement shall be split into two Lots.
Lot 1 - Domestic removals and storage:
One principal supplier to be appointed, with two secondary suppliers for use only when requirements exceed currently available resources.
Lot 2 - Office removals and storage:
A maximum of three suppliers will be appointed. Appointment for individual jobs over £1000, based upon specified requirements, will be made via a further invitation to tender (a “mini-competition”).
Contracts based on the framework agreement shall follow the terms of the framework agreement including how a contract is concluded (further explanation is given in the tender documents).
The arrangement will be monitored against a range of outcome based indicators which the supplier will be expected to achieve. The details of these indicators will be included within the contract specification, and successful organisations will need to demonstrate they have the capability and capacity to meet these requirements.
Current status / Background
The council has power to procure removals and storage services in relation to residential dwellings under the general powers of management for residential dwellings set out in section 21 of the Housing Act 1985. Such services may be required for domestic/residential items which come into the possession of the council following evictions or relocation, and for various other identified needs (such as homelessness, overcrowding, under-occupancy and crisis situations).
Council-run office sites need to have porterage, removals, clearance, storage and disposals carried out by experienced and competent personnel to ensure the requirement will be organised and carried out with a methodical approach.
The requirement
The council seeks suitably experienced and qualified service providers to provide a first class removals, storage and disposals service to residents and/or for the council’s portfolio of non-housing properties.
Lot 1 - Domestic removals and storage
The service provides the collection, storage and re-delivery of furniture and household possessions, including for people who have been made homeless.
Removals may be from house to house, house to storage or storage to house; on occasion this will be outside of London and in the Home Counties. House types may vary and will encompass a full range of property styles and locations with varying degrees of access. Home contents vary in volume from traditional home contents to a small number of bags and possessions.
Service providers must have suitable storage facilities to protect clients’ items, together with comprehensive insurance and inventory processing while the goods are in the service provider’s care.
Lot 2 - Office removals and storage
The requirement will entail working in different types of sites, which will vary in accordance to their size and layout, providing a service for relocations, removals, redesigned layouts, porterage, clearance, storage, disposals and site closures.
We require a service that both delivers on value for money and seeks continual efficiencies in cost and sustainability. Service providers are expected to work closely with the council to ensure comprehensive project plans are drawn up whereby all elements regarding a removals project are addressed and managed appropriately, and to ensure the health, safety and welfare of site users, staff and contract suppliers in a seamless way that does not affect the authorities’ business function.
TUPE [Transfer of Undertakings (Protection of Employment) Regulations]
Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
Term of the Framework Agreement
The term of the framework agreement will be for 48 months from an estimated start date in March/April 2018.
Value of the Framework Agreement
The value of the services that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £1,500,000 over the forty-eight (48) month period. However, no guarantee is given towards volume or value of work awarded to any supplier in either Lot.
Award criteria
The framework will be awarded on the basis of the most economically advantageous tender (MEAT). MEAT will be identified using 60% cost and 40% quality.
TUPE [Transfer of Undertakings (Protection of Employment) Regulations]
Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
Term of the Framework Agreement
The term of the framework agreement will be for 48 months from an estimated start date in March/April 2018.
Value of the Framework Agreement
The value of the services that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £1,500,000 over the forty-eight (48) month period. However, no guarantee is given towards volume or value of work awarded to any supplier in either Lot.
Award criteria
The Council’s award decision will be made on the basis of the most economically advantageous tender (MEAT). MEAT will be identified using 60% cost and 40% quality.
Lot 1
Cost 60%
Quality 40%, made up of:
• Proposed approach to the management of domestic removals, storage and collection 15%
• Proposed approach to communications and customer relations 10%
• Proposed approach to demonstrate social value in the delivery of this contract to improve economic and social well-being 10%
• Proposed approach to quality standards and health and safety 5%
Lot 2
• Proposed approach to delivering a removals and storage service for local authority buildings 15%
• Proposed approach to communications and customer relations 10%
• Proposed approach to demonstrate social value in the delivery of this contract to improve economic and social well-being 10%
• Proposed approach to quality standards and health and safety 5%
Total 100%
Tenderers should be aware that we reserve the right to hold site visits and/or presentations and/or interviews during the tender process. Site visits and/or presentations and/or interviews will be for verification/clarification purposes of the written submission.
We reserve the right to interview leading bidders.
Lot 1 - Domestic removals and storage:
One principal supplier to be appointed, with two secondary suppliers for use only when requirements exceed currently available resources.
Lot 2 - Office removals and storage:
A maximum of three suppliers will be appointed. Appointment for individual jobs over £1000, based upon specified requirements, will be made via a further invitation to tender (a “mini-competition”).
Contracts based on the framework agreement shall follow the terms of the framework agreement including how a contract is concluded (further explanation is given in the tender documents).
The arrangement will be monitored against a range of outcome based indicators which the supplier will be expected to achieve. The details of these indicators will be included within the contract specification, and successful organisations will need to demonstrate they have the capability and capacity to meet these requirements.
Current status / Background
The council has power to procure removals and storage services in relation to residential dwellings under the general powers of management for residential dwellings set out in section 21 of the Housing Act 1985. Such services may be required for domestic/residential items which come into the possession of the council following evictions or relocation, and for various other identified needs (such as homelessness, overcrowding, under-occupancy and crisis situations).
Council-run office sites need to have porterage, removals, clearance, storage and disposals carried out by experienced and competent personnel to ensure the requirement will be organised and carried out with a methodical approach.
The requirement
The council seeks suitably experienced and qualified service providers to provide a first class removals, storage and disposals service to residents and/or for the council’s portfolio of non-housing properties.
Lot 1 - Domestic removals and storage
The service provides the collection, storage and re-delivery of furniture and household possessions, including for people who have been made homeless.
Removals may be from house to house, house to storage or storage to house; on occasion this will be outside of London and in the Home Counties. House types may vary and will encompass a full range of property styles and locations with varying degrees of access. Home contents vary in volume from traditional home contents to a small number of bags and possessions.
Service providers must have suitable storage facilities to protect clients’ items, together with comprehensive insurance and inventory processing while the goods are in the service provider’s care.
Lot 2 - Office removals and storage
The requirement will entail working in different types of sites, which will vary in accordance to their size and layout, providing a service for relocations, removals, redesigned layouts, porterage, clearance, storage, disposals and site closures.
We require a service that both delivers on value for money and seeks continual efficiencies in cost and sustainability. Service providers are expected to work closely with the council to ensure comprehensive project plans are drawn up whereby all elements regarding a removals project are addressed and managed appropriately, and to ensure the health, safety and welfare of site users, staff and contract suppliers in a seamless way that does not affect the authorities’ business function.
TUPE [Transfer of Undertakings (Protection of Employment) Regulations]
Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
Term of the Framework Agreement
The term of the framework agreement will be for 48 months from an estimated start date in March/April 2018.
Value of the Framework Agreement
The value of the services that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £1,500,000 over the forty-eight (48) month period. However, no guarantee is given towards volume or value of work awarded to any supplier in either Lot.
Award criteria
The framework will be awarded on the basis of the most economically advantageous tender (MEAT). MEAT will be identified using 60% cost and 40% quality.
TUPE [Transfer of Undertakings (Protection of Employment) Regulations]
Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
Term of the Framework Agreement
The term of the framework agreement will be for 48 months from an estimated start date in March/April 2018.
Value of the Framework Agreement
The value of the services that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £1,500,000 over the forty-eight (48) month period. However, no guarantee is given towards volume or value of work awarded to any supplier in either Lot.
Award criteria
The Council’s award decision will be made on the basis of the most economically advantageous tender (MEAT). MEAT will be identified using 60% cost and 40% quality.
Lot 1
Cost 60%
Quality 40%, made up of:
• Proposed approach to the management of domestic removals, storage and collection 15%
• Proposed approach to communications and customer relations 10%
• Proposed approach to demonstrate social value in the delivery of this contract to improve economic and social well-being 10%
• Proposed approach to quality standards and health and safety 5%
Lot 2
• Proposed approach to delivering a removals and storage service for local authority buildings 15%
• Proposed approach to communications and customer relations 10%
• Proposed approach to demonstrate social value in the delivery of this contract to improve economic and social well-being 10%
• Proposed approach to quality standards and health and safety 5%
Total 100%
Tenderers should be aware that we reserve the right to hold site visits and/or presentations and/or interviews during the tender process. Site visits and/or presentations and/or interviews will be for verification/clarification purposes of the written submission.
We reserve the right to interview leading bidders.
Region(s) of supply
London
Estimated value
N/A
Keywords
homelessness, storage, evictions, porterage, removals
Key dates
Estimated contract dates
Start date
01/04/2019
End date
31/03/2023
Expression of interest window
From 16/01/2019 10:56 to 15/02/2019 11:59
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