2324-0017 General Build Repairs and Maintenance Works

Islington Council invites suitable expressions of interest from suppliers for the above.

Background

The council is a landlord to around 35,000 council tenants and leaseholders living in homes located across the borough. As a landlord the council is responsible for ensuring that repairs needed to residents’ homes are carried out promptly, to ensure safe and habitable housing.

The council is seeking to appoint four (4) contractors to a framework agreement, with multidisciplinary trades people, to support the councils in-house responsive repairs teams during busier “peak” times.



The requirement

The appointed suppliers will support the council’s in-house teams in providing efficient, effective, customer-focused general building works, including day to day minor repairs; damp and mould treatment works, plumbing, carpentry, metal work, glazing.

Call-off contracts for works will be issued evenly on an alternate basis between the four (4) contractors e.g. Contractor A receives jobs 1, 3 and 5, Contractor B receives jobs 2, 4 and 6, Contractor C receives jobs 8, 10, 12 and so forth. This will be monitored closely using IT management systems put in place by the Service.

The value of works under general build varies from high-value to low-value jobs. Contractors are expected to carry out all jobs borough-wide and assist the in-house team with out of hours emergency and urgent service.



Lots

This services contract is not being divided into lots. A framework agreement is being used as stated in the section above.


TUPE [Transfer of Undertakings (Protection of Employment) Regulations]

Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.


Term of the framework agreement

The estimated start date of the framework agreement is June 2025. The initial term will be twenty-four (24) months with the option to extend for a further period of up to twenty-four (24) months. The maximum total agreement length is forty-eight (48) months. However, call-off contracts may extend beyond the end date of the framework agreement.


Value of the framework

The estimated value of the call-off contracts that may be awarded by Islington Council under the framework agreement is £4,600,000 (VAT inclusive) (£1,150,000 per annum), based on a maximum term of forty-eight (48) months.

The council and its partners will be under no obligation to utilise the framework agreement. No guarantee is given towards volume or value of work under this framework agreement.


Award criteria

Four (4) providers who submit the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations will be party to the framework agreement. Tender submissions will be subject to minimum quality thresholds; further details will be provided in the procurement documents.

MEAT for this framework agreement:

Cost/price 40 %
Quality 60%

Quality made up of:
20% - Proposed approach to social value
10% - Proposed approach to maintaining documentation and managing remedial works required
10% - Proposed approach to health and safety
10% - Proposed approach to quality management and managing and prioritising workloads
10% - Proposed approach to mobilisation, resourcing and service delivery

Total 100%

Further details will be provided in the invitation to tender.


Procurement process

As the value of the contract is above the threshold for wider advertising of the opportunity, a Contract Notice will be published on Contracts Finder and Find a Tender Service.


This framework will be procured using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated.