17- 071 Public Wi-fi Rotherham Town Centre - Market Engagement /Consultation Exercise & Tender
Main contract details
RMBC would like to engage and seek views from market in relation to the following:
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1) The Concession duration - RMBC's initial proposal is for a 7 year initial contract term (Excluding Initial Implementation / Mobilisation phase(s) - There are 2 Phases expecting to be in the region of 6 months for Phase 1 (Rotherham Indoor and Outdoor Market area) and 9 months for Phase 2 (Rotherham Town Centre) with an option to extend the agreement by up to a further 3 years (i.e., potentially a 10 year opportunity). Concessionaires are able to complete and start phases earlier if they wish to do so or run the two phases in tandem providing the implementation of Phase 1 is competed within the 6 month period specified.
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The council has assumed this concession falls within the Concession Contract Regulations 2016, e.g., is likely to be of a value to the bidder over the relevant threshold (currently £4,551,413). For Information, Regulation 8 sets out detailed rules about how to calculate the potential value of the concession for the purposes of establishing whether the threshold is exceeded.
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Regulation 18(3) requires concession contracts lasting more than 5 years to be limited in duration to a period which allows the operator to recoup its investments during the lifetime of the concession plus a return on invested capital. The council is seeking comment from the market as to whether the proposed duration is appropriate having regard to the limits placed on regulation imposed fewer than 18(3) (if that regulation applies).
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Potential bidders should consider
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A. What investments need to be made not necessarily just around infrastructure needs
B. Estimated duration to recoup your investment
C. Returns to be made.
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2) RMBC’s intended tender documentation for the Concession and Concession Agreement . For information the intention is to Issue the actual Invitation to Tender on or around 15/10/2019 subsequent to this market consultation. The Tender itself is likely to be by way of a completely separate exercise to this engagement.
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Phase 1 of the implementation and mobilisation is expected to commence on or around 3 March 2020 with expected completion within 6 months. The Concession activities for Phase1 and the commencement of implementation of Phase 2 are expected commence therefore on or around September 2020. Phase 2 of the implementation is expected to be completed within 9 months and Concession activities for Phase 2 are expected to commence on or around the end of May 2021. The initial 7 year contract is therefore expected to end on or around September 2027 with the potential 3 year extension (Up to) ending on or around September 2030. Concessionaires are able to complete and start phases earlier if they wish to do so or run the two phases in tandem providing the implementation of Phase 1 is competed within the 6 month period specified.
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Any parties interested in reviewing the intended tender documentation should ensure they are registered on YorTender to access this market engagement information and the Final Tender when it is issued. Register free at www.yortender.co.uk to find out about this and other contract opportunities across the Yorkshire & Humber and other regions.
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Potential Concessionaires are asked to complete ‘Market Engagement – soft market Testing -Appendix 1 as follows:-
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(i) .Worksheet 1 ‘Non Concession Agreement’ for all observations, clarifications & suggested amendments in respect of any documents, that are not related to the document named ‘ITT Part 2 - Concession Agreement’
(ii) Worksheet 2 ‘Concession Agreement’, in respect of any observations, concerns, clarifications, comments and suggested rewording in respect of the document named ITT Part 2 – Concession Agreement.
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All responses will be treated in confidence.
RMBC will consider all suggestions and accept or reject them on their merits.
Should the council accept any requested change from any supplier, it will be shown by way of an amendment to the tender documentation when it is issued at Tender stage.
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RMBC look forward to receiving potential bidder’s views /comments in respect of 1) & 2) above and thank you in advance for your input.
Key dates
Expression of interest window
From 13/09/2019 17:00 to 14/10/2019 09:00
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Contact details
Rotherham
South Yorkshire
S60 1AE
United Kingdom