Merton Fields - Natural Grass Sports Pitches Refurbishment

Merton Fields (adj. St. Luke's School) Natural Grass Sports Pitches Refurbishment

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the refurbishment of an existing natural grass sports pitch.

This is a re-advertised and simplified (reduced) project scope from the opportunity previously advertised in Oct. 2017. NB: This is the basis for the struck through entries in the pricing document.

Project Description:

Playing field refurbishment of existing natural grass pitches in a public open space, in Swindon, Wiltshire.

Refurbishment of existing natural grass pitches to improve their existing poor condition by employing the following operations to bring to good condition for football use.

Site Investigations show that there is a very shallow topsoil depth – circa 75-150mm over a stony substrate. We are not looking to substantially change the soil profile, but looking to carry out limited regrading within the profile of the existing topsoil due to the proliferation of stones. This is to be augmented with the application of soil ameliorant on completion of seeding operations (refer to contract documentation for further information):

To include:

- Spraying out of the existing playing surface that is infested with weeds
- The poor surface smoothness that is causing surface water ponding over the course of the playing season to be alleviated by laser levelling
/shallow regrading/cultivation operations
- Reseeding with specified drought tolerant hard wearing grass mix
- 3 No. Visits on completion of seeding works to apply soil ameliorant
- 12 months Maintenance to start immediately at Practical Completion to include cutting, overseeding and fertilising


Full details relating to the Works are provided in the tender documents.

Contract Period

The contract will be for a period of 2 months, commencing 30th April 2018, or earlier by arrangement if feasible, with maintenance operations as described above to follow.

The relevant tender documents are included within this project webpage as attachments.

Tender Responses are required to be submitted no later than 30th March 2017, 12:00GMT by hardcopy to Mr. David James only.

If you require any clarifications on the tender documents please submit these in writing via e-mail, including the project name clearly in the e-mail title, to David James at djames@swindon.gov.uk.by 22nd March 2018, 12:00 GMT.

The Council’s responses to these clarification questions will be uploaded as attachments on the project webpage attachments section. Therefore it is the Contractor’s responsibility to check the site regularly for updates to clarifications, as you will not be advised when updates have been made.

In the event of difficulties downloading tender documents, please refer to the named contact David James at djames@swindon.gov.uk.

Please note that this project has been advertised in Contracts Finder/ other web portals, however, Supplying the South West Portal is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN286443

We would encourage you to click on the ‘Register interest’ button to help the Council monitor the level of interest in this opportunity (but please be advised that this does not trigger any response from us - you will still need to download and return the relevant documentation from the website before the deadlines to be considered/evaluated.)

No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents, using the return label supplied.