2302 Food and Drink DPS

East Riding of Yorkshire Council is seeking applications from economic operators to be admitted to the Council's new dynamic purchasing system (DPS) for the supply and delivery of food and drink to the Council. It is intended that the DPS will be in place for 5 years with an approximate spend of £45m and will be the procurement vehicle for the Council’s food and drink requirements for schools, adult and children’s services and leisure, retail and hospitality functions and North Lincolnshire Council's Catering Team.

The DPS is divided into categories of products (product lots) and applicants may apply to be included on any or all of the product lots. Applicants will only be admitted to product lots applied for if the core DPS selection criteria and lot specific selection criteria are met by the applicant.

Lot 1 – Ambient and Chilled Goods (including fresh milk), Fresh Fruit and Vegetables, Fresh Bread - (Est. Lot Value £2.5m per annum)
Lot 2 – Frozen Foods (Est. Lot Value £2m per annum)
Lot 3 - Combined - Ambient and Chilled Goods (including fresh milk), Fresh Fruit and Vegetables, Fresh Bread and Frozen Foods (£4.5m per annum).
Lot 4 – Butchery (Fresh and Frozen Meat) (Est. Lot Value £700k per annum)
Lot 5 – Alcoholic and Soft Drinks (Est. Lot Value £120k per annum)
Lot 6 – Prepared Sandwiches (Est. Lot Value £80k per annum)
Lot 7 – Speciality Products (products types typically falling within this lot are fresh bakery products; specialist confectionary and desserts, ice-cream and ice based drinks; fresh fish and seafood; organic produce; special diet products; specialist delicatessen and butchery; cultural specialities; innovative food concepts; however, please note the list is not intended to be exhaustive). (Est. Lot Value £70k per annum).

The Council expects to receive initial applications for admittance to the DPS in June 2018 and evaluated in July 2018. Applicants will be informed at the earliest opportunity whether or not they have been admitted to the DPS. Applicants who are not admitted to the DPS may apply again for admittance to the DPS at any time.

The expected timetable for requesting tenders for specific products lot/s is shown below, although this timetable may be subject to change:

JULY 2018 - Lot 1 - Ambient and Chilled Goods (including fresh milk), Fresh Fruit and Vegetables, Fresh Bread
JULY 2018 - Lot 2 - Frozen Foods
JULY 2018 - Lot 3 - Combined - Ambient and Chilled Goods (including fresh milk), Fresh Fruit and Vegetables, Fresh Bread and Frozen
SEPTEMBER 2018 - Lot 5 - Alcoholic and Soft Drinks
NOVEMBER 2018 - Lot 4 - Butchery (Fresh and Frozen Meat)
NOVEMBER 2018 - Lot 7 - Speciality Products
SEPTEMBER 2020 - Lot 6 - Prepared Sandwiches

All participants admitted to the product lot concerned will be invited to submit a tender. Contracts will be awarded on the basis of the criteria set out in the invitation to tender document. The Council reserves the right not to award any contract as a result of a procurement process and reserves the right to purchase any goods (whether similar or not) from any supplier outside of the DPS and accordingly admittance to the DPS does not give rise to any exclusivity for the admitted suppliers.