Highways and Transport IT Solution - Soft Market Test

Kingston and Sutton are a shared service and deliver the same services across two boroughs. The currently use 4 different IT solutions to deliver their services and would like to test the market to see if there is a 'one IT solution' that will meet all services requirements. The areas that are being focussed on are;

Reactive Maintenance - assets, inspections, licensing, works orders and contractor engagement
Streetworks Teams - managing all the ETON permits.
Street Lighting - assets and works orders.
Programme Management - managing large ongoing projects.
Works orders - invoicing and re-chargeable repairs.
Interactive Mapping - data layers and asset tagging.
User Interactions - payments and automated report functionality.

There is a big emphasis on mobile working and being able to capture and report information in real time, ie for permits and licensing and seeing what is active and historical information. Currently, teams work with a lot of paper and have to double capture information and a reduction in this is the aim.

A full requirements specification is being written and will be released in the Tender process.

The Council would like to understand from key providers how these requirements might best be met and is therefore carrying out a soft market testing exercise to engage in early informal dialogue prior to any formal procurement taking place.

Organisations that are interested in participating in this exercise are asked to complete this questionnaire to no later than 28th March 2017, via the following link:
https://docs.google.com/forms/d/1b3o6DaG3J6WtXqJxbwPC-21qSf_uoyP6HWjIwQESDbc/edit?ts=5aa663fc
You may need to copy and paste this into the address bar of your internet browser.

All information provided in the questionnaire responses and the subsequent discussions will be strictly confidential and will assist the Council in shaping and scoping requirements and provide insight into the most suitable delivery model for this programme. The Council does not have a firm intention to award contract(s) at this stage.

Where possible please answer all questions in the ‘google form’, please submit it electronically, if you are unable to do this please send as an attachment to a message on the portal.

FREEDOM OF INFORMATION ACT 2000

Any information supplied in this questionnaire may be made available on demand in accordance with the Freedom of Information Act 2000.

Providers should state if any of the information supplied by them is confidential or
commercially sensitive or should not be disclosed in response to a request for information under the Act. Providers should state why they consider the information to be confidential or commercially sensitive.

This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.