CP1329-16 Supporting Independence

Devon County Council is the Contracting Authority for CP1329-16 Supporting Independence as detailed in the Specifications contained in Schedules associated to the Invitation to Tender (ITT) Document for this tender opportunity.

CP1329-16 Supporting Independence is a contract consisting of two Open Framework Agreements, each with subsequent entry points should the Authority take the permitted extension periods. Each entry point will be a single stage procurement. This is procured under Part 2, Chapter 3, Section 7 of the Public Contracts Regulations 2015 (PCR 2015) – Social and Other Specific Services (also known as ‘the light touch regime’) This procurement does not follow, in particular, any of the defined procedures of the PCR 2015 (even if there are similarities) but does seek to adhere to the best practice procurement principles of Openness, Transparency, Fairness and Equity.

CP1329-216 Supporting Independence contract consists of two lots. Each lot will operate over the administrative boundary area of Devon County Council and each lot will be split into 8 further sub-lots or zones, herby known as Zones. This contract will provide support services to Service Users (either as part of a group or individually) that have an eligible and assessed care need(s) that sits outside of the criteria for regulated care as defined by the Care Quality Commission.
Each lot will have an individual Open Framework agreement and will have subsequent Entry Points after the initial Contract Duration as detailed at A1 of the ITT. At each Entry Point the Procurement Process will be conducted by the Authority in accordance with the instructions as defined in the ITT.
Each Lot will have a duration of 12 months, there are three possible extension periods of 12 months, making the maximum duration of the Open Framework Agreement 48 months and an Entry point will proceed each possible extension period.

In preparation for tendering this contract the Authority has conducted a robust and thorough Impact Assessment which can be found at https://new.devon.gov.uk/impact/personalised-support-and-group-based-services-unregulated/


Lot 1 – Group Based Care and Support. This Lot will have 8 geographical Zones (the Zone represent geographical areas, please see Schedule 1 of the ITT. Group based Care & Support will ensure that any person with eligible needs is able to choose from a selection of Providers that can ensure the Service User is able to meet their defined ‘My Care and Support Plan’ outcomes. For information on how Individual packages support will be Called Off please see - Schedule 2 of the ITT.

Lot 2 – Individualised Care and Support. This lot will have 8 geographical Zones, please see Schedule 4 of the ITT. Individualised Support will ensure that any person with eligible needs is able to receive one to one support to ensure the Service User is able to meet their defined care plan outcomes. For information on how Individual packages support will be Called Off please see - Schedule 5 of the ITT.

Tenderers may submit a Tender Response for Lot 1, Lot 2 or Lots 1 and 2.

Tenderer Event

There will be a Tenderer event held in Exeter on 8th March 2017 in relation to this Tender. The event will be focussing on the Tender Process and will explain the ITT and the other documents as well as useful information to enable Tenderers to be ‘tender ready’. There will be an overview of the service requirement from commissioners of the service and there will be an opportunity to ask questions at the end of the event.

Whilst every endeavour will be made to answer questions at this event, it may be necessary to respond at a later date.
The presentations and questions and answers given will be made available via ProContract.

Spaces for this event are limited and restricted to a maximum of two persons per organisation. In order to ensure that this event is of the most benefit, tendering organisations are encouraged to ensure that persons attending are the most appropriate i.e. persons who will be constructing and making decisions about any tender submitted.

In order to book a place, please e-mail adultsc.unregulatedsupport-mailbox@devon.gov.uk your organisation will then be contacted to confirm the time and venue of the Tender event.

Tender Surgeries

In addition to the Tender Event the Authority will hold three Tender Surgeries for Tenderers on the following dates:

13th March 2017 in Exeter

15th March 2017 in Newton Abbott

16th March 2017 in Barnstaple

These Surgeries will be an opportunity to receive a more in depth explanation of how to the tender process operates. There will be an opportunity to have a demonstration of the tendering portal.

In order to book a place at any of the above Tender Surgeries, please e-mail adultsc.unregulatedsupport-mailbox@devon.gov.uk and an appointment will be confirmed and as well as venue.

The closing date to book onto any Tender Surgery will be 4pm on 10th March 2017.

AVAILABILITY OF DOCUMENTS Devon County Council is providing the ITT documents in PDF format within this Business Opportunities Area of the Supplying the South West e-Tendering Portal (ProContract), in order to give potential Tenderers unrestricted, full, direct and free of charge access to the tender documents. NOTE1: The tender documents within the Business Opportunities Area of the Portal are for information only and must not be used by Applicants to submit their tender response. Applicants should note that any information considered by the Authority to be of a confidential nature will not be included within the publicly available documents. NOTE2: Only Applicants who have registered an interest will be notified of any updates or changes to this tender opportunity and the associated tender documents.