G5373 Community Information Panels

Portal Contract Reference: DN463801
Internal Contract Reference: G5373
Contract Title: Community Information Panels
Expressions of interest start date: 13/02/2020
Return of tenders/bids end date: 14/09/2020
Initial Contract Duration: 84 Months
Extensions: 36 months
Estimated Contract Value (including extensions): £4.2 Milllion

Description:
London Borough of Tower Hamlets is seeking expression of interests from suitable and experienced organisations to install, maintain, repair and clean its Community Information Panels via a concessions agreement while maximising coverage and ensuring the best value for money.

The Council has 43 CIPs as static 6 sheet advertising sites across the borough. Currently, the exposure received from these is 50% for the council via coverage wholly on one side while the other side is used entirely for external advertising by the contractor.

The Council is now looking to agree a new 10 year CIP contract (7 + 3). The successful contractor will be expected to meet the Council’s objectives below as well as take full responsibility for the installation, maintenance, repair and cleaning of the panels. In addition to this, the contractor will be responsible for the display and maintenance of council artwork.

The successful contractor is expected to pay the Council an annual remuneration for the provision of the land upon which the CIPs will be erected, while the council accepts that the contractor will recoup profits from the sale of advertising.

The Council’s objectives are to:
• Increase the number of the CIPs to gain increased exposure across the borough
• Convert as many of the existing static 43 CIPs to digital as possible
• Guarantee larger coverage in the borough for key council communication campaigns, and more advertising impressions
• Guarantee a significant portion of advertising space on any digital panels for council campaigns
• Ensure reasonable remuneration for site rental
• Ensure adequate access to advertising time for the Council’s own needs
The tender process will be running over a 3 month period in order to provide bidders adequate time to work with the Council’s Planning Department, Highways Team and any other external bodies to understand the installation requirements and feed into their bids.

The council has attached a list of 20 potential new sites with the support of the planning team – which have been deemed as either:
• Amber (Could potentially be supported subject to further information or a slight relocation).
• Green (No immediate concerns and likely to be supported).

While this preliminary research has been provided, it should be used as a guide and bidders are advised to carry out their own investigations.