Victoria Park & Watercress Fields: Parks for People Activity & Interpretation Plan

Contract No. AIP/17/1
Scope:
Ashford Borough Council recently started work on a second-round application to the Heritage Lottery Fund Parks for People programme for Victoria Park and Watercress Fields.
To help develop the project and support the second-round bid, we would like to appoint an experienced activity and interpretation planning team to work with us to research and prepare our activity plan, including developing interpretation themes and a framework for project evaluation, all in line with current HLF Parks for People guidance.

Term:
The term of the commission will be for 7 months.

Quotation Evaluation
Your quotation will be evaluated 70% Quality and 30% Cost.

The Quality aspect will be evaluated on your response to the questions posed in the Suitability Assessment Questionnaire (SAQ) attached.

The Cost aspect will be evaluated whereby the lowest priced tender will score 30% and other prices will score less as a percentage of the lowest price.

We may invite companies who attain the highest scores for interview.

Contract Award:
The company who submits the most economically advantageous quotation based on an assessment of quality and cost will be awarded the work.

Form of Contract:
Ashford Borough Council standard form of agreement (attached)

Documents attached:
- Brief for Activity & Interpretation Plan November 2017
- Suitability Assessment Questionnaire (SAQ)
- Form of Tender, etc.

Quotation Return
In order to be considered please register your interest on the Kent Business Portal and return your bid electronically through the portal no later than 14:30hrs on Wednesday 6 December 2017

Timetable
Invitation to Quote: Advert Placed: 13 November 2017
Final Date for Clarification: 12 Noon Wednesday 29 November 2017
Quotation Return Date: 14:30 Wednesday 6 December 2017
Evaluation of Bids: w/c 4 December 2017
Shortlist informed: w/c 4 December 2017
Interviews Tuesday 19 December 2017
Appointment made: Early January 2018
Commencement of Contract: January 2018
Completion of Contract: July 2018

Notes:
1) Please register your interest through the Kent Business Portal - we will use these registration details to inform you of any amendments, or items of clarification during the quotation period. However, no further clarification, etc. will be issued later than the 12 Noon Wednesday 29 November 2017
2) If you have any items of clarification during the quotation period, these should be uploaded to the Kent Business Portal and a response will be provided.
3) Please be aware that you need to download the documents attached to this advert and submit your bid electronically by the due date. Your registration of interest will NOT be used to issue you with quotation documentation.
4) When submitting your bid, please keep additional marketing material to a minimum.
5) The "Last date for Expressing Interest" detailed at the beginning of this notice, is the last date for submitting your bid.
6) The Start/End dates in this advert are indicative, and will be agreed with the Contract Administration, but it is envisaged that works will commence/end in the months specified.



Further Information
If you have any queries please submit them through the Kent Business Portal