SC24002 Road Asset Renewal Contract (RARC)

This contract focuses on asset management and serves as the principal delivery method for planned road pavement renewal and reconstruction works across Kent. These works are required to effectively manage KCC’s pavement assets by replacing deteriorated areas which have reached the end of their useful life.

The scope of work at each site typically involves:
• Cold milling of the top layers of the road structure
• Repaving with an asphalt surface and/or binder course
• Adjustments to covers and replacement of road markings and road studs as needed.

For sites near traffic signals, there may be a need to replace the traffic loops. Anticipated working conditions include road closures and night-time operations, with defined time restrictions in place.

The scope of work also includes some ad-hoc road reconstruction and civils projects.

Market Engagement:
KCC is eager to engage with the market for discussions to inform the upcoming procurement. The objective is to gain a comprehensive understanding of the market dynamics and identify opportunities for achieving value for money. Specifically, Kent County Council is keen to understand the specific factors that affect contract pricing, in order to lower prices without compromising quality.

Response and Next Steps:
Contractors who wish to express an interest must submit a brief overview of works and services they can provide in the by completing and returning the PIN Response Document.
This is to be no more than three A4 pages (no less than font size 11) detailing their services, experience and past performance, previous clients and demonstrate what they could contribute should they be invited to take part in this market engagement exercise.

The Council will use these submissions to select suitable organisations to be invited to the events. Information regarding the exercise will be communicated to the invited organisations including full details of the process.

The requested information must be submitted via the Kent Business Portal no later than 12pm (noon) on Friday 02 February 2024. The Council will inform the selected organisations in preparation for the Market Engagement Events that will take place on the 19th, 20th, 22nd, 23rd, 26th February 2024.

Organisations not invited as part of this process will not be precluded from applying to take part in the Council's chosen procurement strategy and updates on our findings will be shared in due course.

Should the Council decide to proceed with a procurement process for a contractor/’s to deliver these services, new contractual arrangements will need to be in place from October 2024 to allow time for implementation and to ensure service continuity from 01 January 2025.