554/2016 - Planned Maintenance & Improvements- Provision of Lift and Escalator Refurbishment, Call-o...

The Contracting Authority (‘The Council’) is seeking tenders from suitably qualified and experienced Service providers to enter into a single provider contract to deliver servicing, maintenance and refurbishment of lifts and escalators within the housing and corporate building stock with the option to include schools on an individual basis.

This is to be provided on a 24 hour 7 day a week 365 day of the year basis.

Further details are provided within the Tender Pack via the London tender portal (www.londontenders.org).

The length of the contract is initially for five (5) years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of fourteen (14) years.

The scope of works is anticipated to be in the region of £7-10m over fourteen years; however there is no guarantee of any value of orders over the course of the Term Programme.

The Council is using the Open procedure for the purposes of procuring the contract and the tenders will be evaluated on the basis of achieving the most economically advantageous tender (MEAT) in the opinion of the Council.

As the Open procedure is being used we recommend that you are confident that you will meet the minimum requirements prior to completing a full tender return.

It is also intended that the Contract be part of the Council's wider focus on ensuring that its economic activity is a catalyst for regeneration within the London Borough of Croydon, to ensure Croydon as a place benefits from the expenditure related to the contract and changes people’s lives for the better.
Further details are provided in the ITT documents.

The Council will be hosting a Bidder Briefing Event on Wednesday 20th April 2016 from 09:30am to 12.30. Attendance will be limited to three (3) delegates per ITT applicant. We are keen to receive your confirmed attendance via the E-Tender portal, for the date/time indicated together with the names of your representative who will be attending by 12:00 on Monday 18th April 2016. It is strongly recommended that you attend this event as it will provide you with an overview of the Council’s ITT requirements. There will be an opportunity to raise clarification questions. After the event, a copy of the presentation and the list of clarification questions raised will be uploaded via the E-Tender portal for transparency purposes. This event will take place at: Croydon Conference Centre, 5-9 Surrey Street, Croydon, CRO 1RG


The Council proposes to enter into a form of contract with the successful provider based on the ACA Standard for of Term Partnering Contract 2005 (amended 2008), as further amended by the Council.

The Council requires the successful Service Provider to comply with the London Living Wage.

All potential suppliers are advised to read the supporting documents listed on the E-Tender portal, prior to responding to the Invitation to Tender document (ITT).

The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006"as amended by the "Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 may apply to this contract. The purpose of TUPE is to preserve continuity of employment and to safeguard employment rights of all employees whose employment transfers to a new employer as a result of a relevant transfer.

Potential suppliers can obtain a hard copy of the documents via the E-Portal, within the attachment information section (scroll down to bottom of page), to be downloaded (right click over the document and choose ‘save target as’).

When you have completed the ITT response, with any required supporting information prior to the deadline, you will need to upload via the E-Portal.

All the ITT documents will then be assessed by the Council in accordance with the selection criteria as described within the ITT instruction and guidance documents.

You must submit your completed ITT and supporting documents via the E-Tender portal at www.londontenders.org no later than 12:00 noon 13th May 2016.

The completed ITT may be submitted any time before the closing deadline. If you have any further queries in relation to this tender opportunity, please submit these via the discussions area on the e-tendering portal.