OG - Provision of Provision of a Water Safety Solution to Hot Water & Storage Systems & Monitoring S...

***This is a "Prior Information Notice (PIN)"***

Click on ‘Register Interest in this Opportunity’ to view documents.

The scope of this “Expression of Interest” covers the following key requirements:

The provision of a Water Safety Solution to Hot Water & Storage Systems & Monitoring System for all Orbit residential and communal properties across its property portfolio in the UK geographies of the Midlands, the East & South East:

Estates 2,085
Blocks 2,516
Domestic Properties 42,831

Potential suppliers whom have the capability to fulfil each of the below key requirements are invited to express their interest:

i. Engagement with Orbit to determine a practical solution for monitoring Water Safety (including Legionella prevention);
ii. Temperature and flow monitoring;
iii. Monitoring of low turnover outlets to indicate when flushing is required;
iv. Notification of issues/ faults;
v. Control panels and Connections between devices and control panels (preferably wireless or NFC;
vi. Willingness to support Orbit in participating in one or more schemes to pilot Water Safety Solution to Hot Water & Storage Systems & Monitoring System;
vii. Creation of a centralised automated monitoring and alerting solution to be owned/ operated by Orbit including:
a. Provision of a remote solution capable of showing alarm statuses and recording events, such as tests and faults;
b. Provision of a service and maintenance schedule;
c. Creation of appropriate reporting and MIS;
d. Communication of service and maintenance information back to MS Dynamics;
viii. The solution(s) shall be compliant with the guidance in HSG274 and any prevailing regulations;
ix. The Solution(s) shall be WRAS-approved (i.e., demonstrates compliance with Water Supply Regulations 1999);
x. Solutions shall be capable of operation 24/7 and be automatic.

Potential suppliers who respond to the PIN will be invited to presentations, seminars or interviews. Orbit shall present and discuss in more detail its objectives and requirements in terms of sustainably innovative product and / or service solutions and to explore the market potential to fulfil these requirements.
The presentations, seminars or interviews are expected to commence in August 2019. Responding to this PIN will automatically lead to invitations to these supplier engagement activities.
This PIN is a separate process to the tendering activity which may, subject to the findings of the pilot outcomes / recommendations (if a portfolio rollout is approved) take place at a later date (indicatively September 2019).Responding to the PIN allows the Contracting Authority (Orbit) to keep you continuously informed about the activities relating to appointing a supplier for the “Provision of a Water Safety Solution to Hot Water & Storage Systems & Monitoring System”.
At this current time it is envisaged that the opportunity for a full portfolio roll-out (subject to the findings of the pilot outcomes / recommendations), will not be tendered, by way of sub-division into lots and will be undertaken as a competitive with negotiation procedure, however following the exploration of the market potential, Orbit reserves the right to select an alternative procedure and / or to divide into lots.
Inclusion of any potential supplier in any supplier engagement entails no obligation on the part of the Contracting Authority concerning the award or conclusion of any contract or order.
The indicative timescales for the project are as follows:
• Start of pilot phase: Quarter 2 2019
• Duration of pilot phase: Circa. 12 months
• Start of full rollout: Quarter 2 2020
• Duration of full rollout Circa. 9 months

All “Expressions of Interest” must be submitted through this Portal by fully completing and uploading the attached document (Expression of Interest Response – Water Safety Systems) by no later than 12 Noon (GMT) on 19th July 2019.

Please note that any expression of interest submission made in any format other than through the Orbit Pro-Contract “Housing Procurement Portal” as described above will be rejected.
Please note the portal will not allow you to submit your expression of interest response after the closing date and time deadline (the facility to submit will be automatically removed after the deadline).
You are recommended to allow sufficient time to submit your expression of interest. As with all technology, connectivity issues can arise and so you should avoid submitting your expression of interest response critically close to the closing date and or time.
Orbit shall have no responsibility in relation to expression of interest responses which are not submitted by the closing date and time.

Expression of interest submissions must not be accompanied by any covering letter or any statement that could be construed as rendering their expression of interest equivocal and/ or placing it on a different footing from other expression of interest responses.
Promotional material should not be submitted unless specifically requested and will not be considered.