ECMWF/ITT/2020/BOND09a Procurement of Logistics Services

The purpose of this ITT is for ECMWF to procure transport and packaging services to move a substantial amount of existing equipment and tape media from its Shinfield Park data centre in Reading, UK to its new data centre in Bologna, Italy. It should be noted that due to the nature of the equipment, most will likely be dismantled in the UK, packaged and rebuilt in Bologna by the OEM vendor. However for servers, switches and media, a more complete moving service could be offered, which would include de-racking, packaging, transporting and re-racking the equipment by the Contractor. Tenderers are required to provide a quote for insurance cover for the equipment and media transport, however ECMWF reserves the right to arrange such insurance with its own provider.

The ITT covers the procurement of two Lots as described in Volume II, Appendix 2 (Specific Requirements):
- Lot 1 – Transport of IT Equipment
- Lot 2 – Transport of Tape Media

Tenderers may elect to tender for Lot 1, Lot 2 or for both Lots. Where a Tender covers both Lots, the Tenderer must submit separate prices for each Lot, but may also indicate a discounted price or percentage reduction for each Lot which will apply if ECMWF awards the Tenderer a contract for both Lots. For the avoidance of doubt, ECMWF shall be permitted to award a contract for one or for both Lots on the basis of the Tender/s submitted.

This ITT is for the initial purchase of services for each Lot as described in this document, followed by further purchases of additional services on a call-off basis over the life of the contract. Further purchases may include transportation between the UK, Italy and/or any other EU member state. The term will be for a minimum period of three (3) years, with ECMWF having the option to extend thereafter, on an annual basis, to a maximum term of five (5) years.

Portal instructions:
In order to allow potential bidders to get a better understanding of the service tendered before committing to it, some of the ITT documents are accessible under the ‘Attachments’ box at bottom right of this page. The full set of ITT documents and relevant questions are only accessible by registering an interest in this opportunity (see the 'Expression of interest window' at top right). Please refer initially to the ‘ECMWF eProcurement Portal Guidance for suppliers’ file in the Attachments box as this document will help you navigate the portal and locate the necessary information in order to submit a proposal. Please note that the contact email address shown under 'Contact details' is not monitored, and any messages sent to this email address will not be attended to. Questions / clarifications concerning this ITT must be submitted via the Messaging area of the ITT, which can be accessed through the My Activities page of the Portal once you have logged-in and registered your interest in this opportunity.