1718-0512 The Supply and Installation of Power and Lighting (including emergency lighting) at 24 Res...

Islington Council invites suitable expressions of interest from suppliers for the replacement of communal lighting and power (including emergency lighting to high rise residential tower blocks.

Current status / Background

The existing electrical power and lighting to communal and back of house areas is to be replaced. These works are to include emergency lighting which provides a minimum of three hours plus three’ battery powered lighting from a central battery source in the event of a mains power failure.

These works provide a central / distributed battery back-up for emergency lighting system.

The requirement

To install a new lighting, off the shelf central/ distributed battery system with remote monitoring and testing function.

To remove existing lighting and power and install a replacement system in its place, to commission the new power and lighting, to install fire protection to all penetrations, to make good and repair all walls, ceilings and floors matching all RAL colours to existing.

Areas to be included in the work:

- Communal corridor and stairwell lighting
- Lighting in Lift Motor Room and Mechanical Services Plant Room areas are included
- Lighting on roof and within basement areas have been included

Items not included in the work:

- Electrical supplies to dwellings (lateral mains)
- Electrical installations for mechanical plant

The contract is to commit the winning contractor to employing an apprentice for a minimum duration of one year per million pound spend for the duration of the contract who is to be employed under the pastoral care of the Council.

Lots

The scheme is to be tendered as two lots:

• Lot 1-10 Building Blocks
• Lot 2-14 Building Blocks

Organisations may apply for Lot 1 and /or Lot 2 or both. Prospective bidders must indicate in their selection questionnaire submission which Lot(s) they wish to apply for. If a single contractor wins both Lots then there will be single contract for both Lots.

Lot 1 consists of 10 blocks. Lot 2 consists of 14 blocks. Both Lots are for electrical works to be undertaken within buildings replacing the existing power and lighting. Blocks have been grouped in a practical way for ease of undertaking the proposed work, as follows:

TUPE [Transfer of Undertakings (Protection of Employment) Regulations]

TUPE rules do not apply.

Social Value

The winning tenderer is to aim to meet the following requirements in order to enhance their Social Value impact in the local community:
i. Islington Council is a London Living Wage employer; all staff and anyone working on LBI contracts is to be paid the London Living Wage
ii. The winning Contractor is to support and encourage for all employees, the adoption of the Sugar Smart Campaign and the adoption of the Healthy Workplace Charter
iii. The winning Contractor is to provide training and development opportunities for Contractors own staff in order to improve skills

Contract Period

The contract period will be for 32 months from an estimated start date 16/03/2020 and an estimated completion date 01/08/22.

Contract Value

The estimated total value of this contract is £2.6m over the maximum 32 months term of the contract for each Lot.

- The estimated total value of Lot 1 is £1,325,512.34
- The estimated total value of Lot 2 is £1,279,320.25

However, the Council is confident the bids received will be lower than the estimated value.

Award criteria

The contract will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations. MEAT for this contract is Cost 60% and Quality 40%. Tender submissions will be subject to minimum quality thresholds of achieving a score of three (3) or above for each question. Further details will be provided in the invitation to tender.

Cost 60%

Quality 40%

Quality made up of:
Proposed approach to Health and Safety 10%
Proposed approach to Design 10%
Proposed approach to Programme 10%
Proposed approach to Workmanship 10%

Total 100%

Tenderers should be aware that we reserve the right to hold site visits and/or presentations and/or interviews during the tender process. Site visits and/or presentations and/or interviews will be for verification/clarification purposes of the written submission.

We reserve the right to interview leading bidders.

Procurement Process

This contract is over the Official Journal of the European Union (OJEU) threshold. The contract will be procured using the Restricted Procedure. The Restricted Procedure means the procurement process will be conducted in two stages.

The first stage will involve selecting the five (5) highest scoring organisations per Lot. All submissions will be subject to minimum requirements as stated in the SQ.

The second stage will be an evaluation of tenders submitted by bidders who are the five highest organisations selected at the SQ stage per Lot.

Organisations may apply for Lot 1 and /or Lot 2 or both. If a single contractor wins both Lots then there will be single contract for both Lots.