Reactive and Planned Maintenance Term Contract, Borough Wide

• Contact Name: Eva Harris Business Support Officer (ENQUIRIES ONLY
• Contact Details: Through the ProContract Portal
• Reference Number: PSSC033 / A461

Scope of Works – The purpose of this Tender is to give suitably qualified and experienced companies the opportunity to tender for a 3 year contract with Swale Borough Council to provide a reactive and planned maintenance service for a selection of council owned buildings. At the discretion and gift of the Council, a further extension of up to 2 years may be awarded
Swale Borough Council (SBC) is situated on the North Kent Coast between the Medway Towns and Canterbury and comprises the areas of Sittingbourne, Faversham and the Isle of Sheppey.
This contract will be managed by the Property Services Team within SBC, which is responsible for the asset management and maintenance of the corporate buildings that fall under SBC’s remit.
The anticipated annual contract value will be approximately £100,000. The Council anticipates that this contract will contribute between 5-15% of the successful tenderer’s turnover, to ensure the contractor is able to meet the varying demands of the reactive maintenance service as expected by our customers and staff.
The successful contractor will be very experienced in the provision of reactive term maintenance, including attendance to emergency repairs within 4 hours.


Event Date
Advertise EOI Issue ITT 25/05/18
Closing date for tender returns 25/06/2018 13:00
Tender evaluation & shortlist for interview 09/07/18
Invitation to interview 09/07/2018
Hold clarification Interviews 16/07/2018 – 18/07/2018
Clarification Interview Evaluation 19/07/2018 – 23/07/218
Contract award 01/08/18
Contract commencement 01/10/18
Contract End date 30/09/21

The three highest scoring tenderers will be invited for a clarification interview during week commencing 16th July. It will be expected that the personnel that will be allocated to the contract will attend for interview
Successful shortlisted Tenderers will be invited to interview by email on or before 9th July 2018. Please ensure the correct email is supplied in the Tender document.
Unsuccessful tenderers will be advised by email.
Submission of Invitation To Tender Document
Please download the ITT document for completion, available on the Pro Contract Portal. All ITT and supporting documents must be returned via the ProContract Portal

Closing date for the Tender document by 25th June 2018 @ 13:00 hrs.
The incumbent has advised that there will be no T.U.P.E. implications with this procurement. However, if the situation changes - bidders may have the opportunity to revise their bid / schedule of rates to reflect any changes with regards to any additional T.U.P.E. information after the closing date and prior to award.