WIN/18/1: Window Replacement Scheme – 65 Units – Bears End House, Pound House, Trumpet House and Wat...

Ashford Borough Council is seeking a high quality contractor to carry out a window, door and cladding replacement scheme at 4 of its blocks of flats (Bears End House, Pound House, Trumpet House and Waterman House) at Godfrey Walk, Ashford, Kent. The blocks are a mix of two and three stories and there are 68 flats in total.

The works are programmed to be undertaken between February 2019 and March 2019, however, the start and end dates stated in this notice are provisional and maybe subject to review.

The successful Contractor must be FENSA or CERTASS registered and tenders from those that are not will be rejected without further consideration.

The fabricator/installer must be a licensed Kite marked manufacturer to BS7412 and BSENISO.9002:1987/BS5750:Part 2; 1987 and a full copy of this license must accompany the tender. Tenders not containing a copy of the license will be rejected without further consideration.

Statutory leasehold consultation will be undertaken and tender prices will be notified to leaseholders.

Planning permission is required for this work and an application for these works has been submitted to the relevant planning authority.

Proposed 2018/19 Programme of Works:

Contract 1: WIN/18/1 65 properties £187,000.00

Tender Evaluation
You are therefore invited to tender using the specification attached. The contract will be awarded to the supplier who submits the most favourable tender, which will be evaluated on the following:
70% Price - Form of Tender attached
30% Quality (SAQ - Questions PS-Q1-Q5 attached) including;
• Resources 20%
• Experience (specific works) 20%
• Claims/Payments 20%
• Managing Risks/Defects 20%
• Site access/Public protection 20%
You will need to achieve a score of 60% or more for the project specific questions PS-Q1-Q5 to be considered for further evaluation, and for the pricing element of your bid to be considered.

Please read the documents attached to this advert carefully before submitting your tender.
Documents attached:
- SAQ – WIN.18.1
- SAQ Guidance
- Tender Document
- Return tender label

Constructionline registered
If you are already a member of Constructionline or become Constructionline registered prior to the SAQ/Tender deadline, you can provide us with your registration number (on the SAQ attached) then skip the core questions and go straight to the project specific supplementary questions at the end. Please ensure that your supplier profile contains the relevant work category of Windows (PVCu) 45421132-8.

Not Constructionline registered
Contractors who are not Constructionline registered, and do not wish to do so, will be required to complete the attached SAQ in full and supply all requested supporting information. The reference form within the SAQ document (Appendix 1) will need to be completed by 3 organisations where you have carried out works of a similar nature and submitted by 2:30 p.m. on Thursday 20th December 2018 with your tender.

ALL CONTRACTORS WILL BE REQUIRED TO COMPLETE Section 1.1 - Constructionline Registration Status and Section PS.01 to 05 Project Specific Questions in the attached SAQ and return as part of your tender bid by the date detailed below.

Tender Return
In order to be considered please ensure your completed tender and SAQ along with any supporting documentation is returned via the Kent Business Portal. Tenders must be returned no later than 2:30pm on Thursday 20th December 2018.

Contract Award
The contract will be awarded to the contractor who submits the most favourable bid, evaluated 70% price and 30% quality. The form of contract will be the JCT Minor Building Works.

Timetable
Advert Placed: 27th November 2018
Final Date for Clarification: Noon 14th December 2018
Tender Return Date: 2:30pm 20th December 2018
Evaluation of Bids: w/c 31st December 2018
Leasehold Consultation 7th January to 8th February 2019
Contract Award: w/c 11th February 2019
Start Date: Monday 18th February 2019
End Date: 22nd March 2019

Notes:
1) Please register your interest through the Kent Business Portal - we will use these registration details to inform you of any amendments, or items of clarification during the tender period. However, no further clarification, etc. will be issued later than the 14th December 2018.
2) Please be aware that you need to download the documents attached to this advert and submit your bid by the due date. Your registration of interest will NOT be used to issue you with tender documentation.
3) When submitting your bid, please keep additional marketing material to a minimum.
4) The "Last date for Expressing Interest" detailed at the beginning of this notice, is the last date for submitting your bid.
5) We will aim to respond to any queries within 5 working days of receipt.

Further Information
If you have any queries please contact Rueben Brown on (01233) 330312 or by e:mail rueben.brown@ashford.gov.uk