BDCT 17-0381 for the Supply of Vehicle & Plant Tyres and Associated Services

A Consortium of Nottinghamshire & Derbyshire Local Authorities is seeking to establish a framework agreement in respect of vehicle & plant tyres and associated services. The Consortium, led by Bassetlaw District Council, is comprised of the following Councils whose vehicle fleets operate from depots located across Nottinghamshire & Derbyshire: Ashfield District Council, Bassetlaw District Council, Bolsover District Council, Broxtowe Borough Council, Chesterfield Borough Council, Derby City Council, Derbyshire Dales District Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council, Newark & Sherwood District Council, North East Derbyshire District Council, Nottingham City Council and Rushcliffe Borough Council (including Streetwise Environmental Limited). Tenderers should note that although the contracting authority for the purposes of this procurement is Bassetlaw District Council, the framework agreement may be made available to other Councils and Public Bodies within the East Midlands region. Details of all the authorities in the East Midlands region are to be found at
http://www.emcouncils.gov.uk/Who-are-our-member-organisations. Tenderers are required to submit fully costed proposals for each Consortium member's vehicle fleet on a transactional ‘Pay-As-You-Go’ basis. It is envisaged that the framework agreement will be awarded by the end of Q4/2017 with Participating Authorities calling off supplies/services with effect from February 2018; exact dates are to be agreed with each of the Participating Authorities dependent on their existing contractual commitments.
Collectively members of the Consortium have responsibility for approximately 2,500 vehicles, including but not limited to cars and car-derived vans, light commercial vehicles, HGVs including Refuse Freighters, mini-buses, tractors, agricultural machinery, trailers, plant and equipment.
The successful Contractor will be expected to supply, fit and maintain all tyres on the respective Vehicle Fleets of each Consortium member. The Contractor will be responsible for any urgent remedial work required, including emergency call-outs to roadside and/or depot. It is a requirement that the Services be available to Consortium members on a 24/7 basis anywhere within the geographical area covered by the parties to the framework, although in reality the bulk of the Services will be executed during normal working hours. The Framework Agreement will run for a period of two years from 8th February 2018 with an option for 2 additional one-year extensions. Enactment of the one-year extensions will be dependent on the framework Supplier’s performance throughout the primary two-year contract period and market and Client conditions at the time. This decision will be made in December 2019 and fully communicated to the Supplier.