Refurbishment and Repairs to Vacant Properties (Voids) for Swindon Borough Council

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of refurbishment and repairs to vacant properties (Voids) from the Council's housing stock as properties are vacated. Vacant properties may require refurbishment, general maintenance, repair and or improvements to return them for re-letting in line with Swindon's Re-let Standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return.

The estimated number of properties included in this contract will be 390 to 480 per year, divided between two Lots, with one Contractor appointed to each Lot. Lot details are summarised here, with additional details provided in the tender documents:

Lot 1: Provision of the services described to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is £9,249,458, based on estimated values of £1.7m to £2.4m per year.

Lot 2: Provision of the services described to properties in south Swindon and the Stratton area. Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is £8.537,961, based on estimated values of £1.6m to £2.2m per year.

The contract form will be the JCT Measured Term Contract.

The NHF Schedule of Rates will be used.

The initial contract term will be three years, with an optional one year extension.

Full details relating to the requirements are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by Tuesday 13th August 2024. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.

Tender Responses are required to be submitted no later than Friday 23rd August 2024, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN732269.

No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.