FM1826 Wiltshire Council Partnering Maintenance Contracts

Wiltshire Council are looking to engage contractors/suppliers on a 5 year contract with an optional extension period of up to a further 5 years, to deliver a full range of building maintenance activities across the Council's property estate from 01 October 2024.

This procurement will be divided into 6 Lots, with 1 contractor awarded to each Lot. Contractors may bid for one, multiple or all lots.

The Strategic Asset Maintenance and Facilities Management (SAM&FM) Service is responsible for the maintenance of this property estate. The SAM&FM service provides facility management from the 3 hub office buildings, and are responsible for reactive and planned preventative maintenance, building compliance, utilities management and energy efficiency across the portfolio.

To manage this diverse property portfolio, the client has identified a number of core contracts, which, taken together, will be used to deliver the full range of building maintenance activities. Combined, these contracts will ensure that the councils property portfolio remains safe, compliant, and fit for purpose and are designed to include for cyclical maintenance, capital repair of buildings, repair and replacement of systems and minor refurbishments.

The council envisions a collaborative partnership with the service provider to accomplish a comprehensive set of long- range objectives during the lifetime to the contract. These include…

I. Ensure the timely repair of the Councils property and buildings
II. Raise the level of compliance assurance within the property portfolio
III. Standardise cyclical maintenance activity and integrate with SFG20
IV. Raise the standard of maintenance of the property portfolio and introduce a rolling five year planned maintenance programme covering each part of the property portfolio
V. Increase standardisation of building elements, equipment and systems across the property portfolio
VI. Improve the resilience of key sites in the property portfolio

The Service provider shall, but only to the extent of its obligations in this Contract, use all reasonable endeavours to secure continuous improvement in the way in which the Services are delivered. Through regular self-assessment and feedback mechanisms the service provider shall proactively identify areas for enhancement in the execution, efficiency, and quality of the service.

Lot 1 - Fabric
Reactive Service orders will be issued by the Client to include general building works of all types, internal and/or external to buildings. This will include a variety of building fabric works at the affected property. The Service includes…
• Externals and building fabric repairs and maintenance
• Gutters, fascia, downpipes, roofs, render, brick, stone, cladding, windows, doors
• Internal building repairs
• Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
• Selective interventions throughout an existing building
• Small internal building refurbishments and alterations
• New and refurbished kitchens, toilet areas, shower rooms and cloak rooms
• Fire protection works (doors, ceiling voids, escape doors)
• Refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
• Swimming pool flooring and surround repairs
• Flood and fire damage repairs
• Disabled access upgrades – ramps, handrails, doors
• Small extensions

Lot 2 - Technical and Electrical
Service orders will be issued by the Client to a full range of mechanical and electrical works at the affected property. Service orders will include reactive, servicing and cyclical maintenance and remedials from service. There may also be excavation and reinstatement and/or asbestos management activities in connection with the works. Mechanical and electrical works will consist of
Electrical
• Lighting & Emergency lighting improvements
• Internal and external lighting
• Controls and control systems
• New lighting installations
• Distribution systems
• Main/submain panels & boards
• Rewiring submains & subcircuits
• Earthing Systems
• Other systems in conjunction with Electrical installations such as:
o Data system modifications/additions/installations
o Security & Access
o Fire precautions/alarm modifications/additions/installations
o Renewable technologies and Energy management systems, controls
o Lightning protection system installation or alteration
Mechanical
• Boiler, gas fired water heater or calorifier replacements
• Pipework modifications or smaller scale replacement (domestic water & heating)
• Associated elements including controls, thermal insulation, asbestos management, building penetrations and making good, boxing of pipes, minor decorations and making good
• Excavations and reinstatement etc. for external services installation
• Ventilation works to spaces for catering areas, general occupied spaces and changing/shower rooms
• Installation or replacement of air conditioning or comfort cooling systems
• Plant replacement schemes; boilers, chillers and their associated equipment
• Pipework infrastructure replacement
• External pipework infrastructure replacement
• Automatic controls renewal or reconfigurations
• Programmes comprising work on multiple sites

Lot 3 - Legionella Monitoring
Water Hygiene Monitoring services to include for but not limited to.
Water Risk Assessments
Written Schemes
System Schematics in CAD (PDF)
Temperature Monitoring of Hot and Cold Sentinel Outlets, Hot and Cold Representative Outlets, Calorifiers, TMV, Instantaneous Hot Water Boilers, Unvented Water Systems and Circulating System Return Legs.
Bacterial Sampling (including Bore Holes)
Legionella Sampling (including 3 monthly Vehicle Wash Sampling)
CWS Sampling
Chemical Dosing
Descaling of spray outlets and shower heads.
Swimming Pools
CWS Tank inspections and cleaning

Lot 4 - Fire and Safety
Fire services to include for but not limited to.
Fire Detection & Alarm + High Sensitivity Smoke Detection (HSSD) Systems
Fire Suppression – Extinguishers, Fire Blankets, Suppression Systems and Sprinkler Systems
Smoke Control Systems
Hose Reels
Fire Shutters/Dampers
Dry/Wet Risers
Kitchen Hood Fire Suppression
Evacuation Alert Systems/Voice Alarm Systems
Heat/Smoke Alarms
Monitoring Services

Security Services to include for but not limited to
Access Control Systems
Intruder Alarm Systems
CCTV Systems
Panic Alarms
Intercom Systems – Voice and Video
Hearing Induction Loops
Locksmith Services
Fence Topping Systems
Perimeter Monitoring Systems/Fence Mounted Sensing Cable
Monitoring Services
High Security Doors

Lot 5 - Asbestos Management
Asbestos Monitoring services to include for but not limited to.
Asbestos Management Plan and periodic review
Asbestos Register and periodic review
ACM Sampling
Air Quality Sampling
R&D Surveys

Lot 6 - Drainage
Drainage services to include for but not limited to.
Surface Water Drainage
Main Drains and Waste Runs
Sewage Treatment Packaged Systems
Aeration and Oxidation Ditch Systems
Settlement Tanks
Separator/Interceptor Systems
Submersible and Surface Pump Stations
Reed Beds
Water Harvesting Systems
CCTV Surveys
Tanker Services