ECMWF/ITT/2025/383 Soft Facilities Management Services (Bologna, Italy)

The purpose of this tender is for ECMWF to enter into a contract for the provision of Soft Facilities Management Services at ECMWF’s Bologna offices

This Invitation to Tender (ITT) have been split into two Lots:
• Lot 1 : Cleaning services / Waste management / Pest control
• Lot 2 : Security services
IMPORTANT: Tenderers may bid for one or both Lots. Where Tenderers bid for both Lots, they should complete and submit the response documents for each lot.

This tender process will be split into two stages:
1. Pre-qualification Questionnaire (PQQ) – The main objectives of this phase would be to understand supplier capabilities, experience and financial standing in order to shortlist suppliers for the Invitation to Tender (ITT).
2. Invitation to Tender – Suppliers shortlisted following the PQQ will receive an Invitation to Tender (ITT). Please note that the ITT will be a separate process restricted to suppliers shortlisted following the PQQ phase.

Portal instructions: Some of the ITT documents are accessible under the ‘Attachments’ box at bottom right of this page. The full set of ITT documents which are provided inside the response questionnaire are only accessible by registering an interest in this opportunity (see the 'Expression of interest window' at top right). Please refer initially to the ‘ECMWF eProcurement Portal Guidance for suppliers’ file in the Attachments box as this document will help you navigate the portal and locate the necessary information in order to submit a proposal.
Please note that the contact email address shown under 'Contact details' is not monitored, and any messages sent to this email address will not be attended to. Questions / clarifications concerning this ITT must be submitted by completing the Excel form “ITT_383 Request for clarification form.xlsx” via the Messaging area of the ITT, which can be accessed through the My Activities page of the Portal once you have logged-in and registered your interest in this opportunity.