Provision of Security Services – Car Park and Cemetery Locking/Unlocking and a Gatekeeper

Contract No. PK001/17
Scope:
Ashford Borough Council (ABC) is looking to appoint a security service provider with a proven track record to carry out various duties in a diligent and timely manner upholding the professional reputation of the council. Duties are Monday to Sunday and will include but are not limited to: gate opening/closing at various council properties including a multi-storey car park, open car parks, cemeteries and gardens, provision of town centre gatekeeper and release of locked-in vehicles. Multiple locations may require attendance at any one time and therefore it is essential that resources permit this activity.
Tenders are invited for an initial contract period of 3 years with the possibility of extending by 1 year with a possible extension of a further 1 year making a total of 5 years.

This project is also subject to EU procurement and had been advertised in the Official Journal of the European Union OJEU

Tender Return
If you wish to submit a tender you should do so by 14:30hrs on WEDNESDAY 17th MAY 2017 in a plain sealed enveloped affixed with the label supplied and return to Customer Services Manager, Customer Contact Centre, Tannery Lane, Ashford, Kent. TN23 1PL

Your tender should include the following;

• Form of Tender (including Collusive Tendering Certificate and Equality Act declaration)
• Supporting Tender Documents
• Tender Summary
• Suitability Assessment Questionnaire (detailing your response to the Quality criteria listed below)

Form of Contract:
The Supply of Services Agreement annexed to this advert

Documents attached;
• Letter of Invitation
• Tender document including Specification
• Suitability Assessment Question including project specific questions
• Return Tender Label
• Supply of Services Agreement

Tender Evaluation
Your tender will be assessed using the following weightings; Price 70% : Quality 30%.

The Quality aspect of your bid will be evaluated from the responses to the questions in the Suitability Assessment Questionnaire, and the Project Specific Questions A which are Pass/Fail. A tender may not be accepted if a Fail is scored. Project Specific Questions B are weighted, and tenderers will have to achieve a score of 60% or more for their tender to be considered further.

Contract Award
The contract will be awarded to the supplier who submits the Most Economically Advantageous tender.

Timetable:
OJEU Advert placed: 10th April 2017
SEBP Advert placed: 12th April 2017
Tender return date: 14:30hrs 17th May 2017
Evaluation of Tenders: w/c 15th May 2017
Standstill period: 10 calendar days
Award: late May/early June 2017
Start date: 1st July 2017
End date of initial contract period: 30th June 2020

Further Information
If you require any further information, please contact Chris Miller, Team Leader Parking Services chris.miller@ashford.gov.uk.

Any queries or items of clarification should be raised by 5pm on 3rd May 2017 and the response will be published on the South East Business Portal. No correspondence or communication regarding your bid will be entered into after this time.

Notes:
1) Please register your interest through the South East Business Portal - we will use these registration details to inform you of any amendments, or items of clarifications.
2) Please be aware that you need to download the documents attached to this advert and submit your tender by the due date. Your registration of interest will NOT be used to issue you with any of the documents
3) When submitting your Tender, please keep additional marketing materials to a minimum
4) No further clarification will be issued after 3rd May 2017 and all clarification question and responses will be channeled through the South East Business Portal.
5) The "Last Date for Expressing Interest" detailed at the beginning of this notice, is the last date for submitting your Tender.