Provision of an organisation-wide procurement service

PROJECT SUMMARY

HEE aims to establish a key partner who will work with us to deliver a procurement service that will ensure HEE complies with its internal policies and procedures, Government procurement policy and EU procurement regulations.
The “Procurement Partner” will provide both an operational and strategic procurement service covering both transactional procurement in the form of managing the procure to pay process and strategic procurement covering an end to end process of establishing legally compliant contracts through best practice procurement.
Access to the Finance System will be provided by HEE.
The outputs of this project are to commission a procurement service that fits the needs of Health Education England.

OPERATIONAL PROCUREMENT SERVICE DELIVERABLES

The processing of purchase orders in line with internal procedures, compliance checking electronic requisitions raised through HEE's finance system and challenging when required
Raising purchase orders for requisitions through HEE’s finance system
Encouraging the use of Purchase Orders across all Regional offices

STRATEGIC PROCUREMENT SERVICE DELIVERABLES

Follow and ensure staff compliance with the HEE Financial policies, Public sector regulator’s guidance (e.g. Monitor, NHS England, Cabinet Office) and Public sector Procurement legislation (PCR 2015)
Provide advice and support to HEE staff to select and run compliant and productive procurement processes
Develop and utilise innovative procurement tools, techniques and practices to deliver improved healthcare outcomes
Deliver best value for money, taking into account the lifetime costs associated with the purchase of goods and services
Deliver procurement work plans and highlighting areas of risk and mitigation actions
Manage the procurement life cycle, including market engagement, tender process and contract award
Develop and implement procurement strategies as required by HEE


KEY ATTRIBUTES OF THE PROCUREMENT PARTNER

Skills and ability to:

Maintain up to date knowledge about appropriate procedures, processes and policies/legislation (UK and EU), Cabinet Office Policy and strategy with specific understanding of the Health and Education sectors
Conduct market engagement and market development both internally and externally
Support the HEE client in the management of the procurement aspects of all projects during the agreed procurement stages
Conduct supplier market assessment and relationship development
Provide advice and support on procurement processes, legislation and tools
Compliance with Cabinet Office guidance and controls and HEE mandatory contracts
Develop procurement and contracting work plans
Contract drafting and negotiation with agreed standard terms and conditions
Compliance with NHS Standing Financial Instructions and standing orders and any other relevant legislation where applicable
Promote the use of HEE’s procurement processes, and procurement guidance.