SS17064 Road Asset Renewal Contract
Main contract details
Opportunity Id
DN311888
Title
SS17064 Road Asset Renewal Contract
Categories
230000 - Highway Equipment & Materials
390000 - Works - Construction, Repair & Maintenance
Description
***Please refer to the attached PDF advert***
Background
Kent County Council (the Client) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of over £1bn on goods and services and a population of 1.5m. The Client provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 316 parish/town councils. The Council is responsible for maintaining over 8700km of carriageways and 6300km of footways across the County.
The Client consists of four operational directorates which are:
• Adult Social Care and Health (ASCH)
• Children, Young People and Education (CYPE)
• Growth, Environment and Transport (GET)
• Strategic and Corporate Services (ST)
This requirement is for the Road Asset Renewal Contract within the Growth, Environment and Transport (GET) Directorate.
The Opportunity
The Client’s current Resurfacing Contract (including major surfacing works that may include reconstruction of the highway) is due to expire on the 30th June 2018. During the initial two year term, the average spend of the contract was £9m per annum, but with a challenging forecast in public sector funding, it is highly likely this will be less in the future. That said, the Client pursues every opportunity to secure additional resource to fund specific maintenance projects.
The contract will commence upon 1st July 2018 and will continue for a period of thirty months unless terminated in accordance with the Conditions of Contract attached in Schedule 3 of this Invitation to Tender. There is also a potential for a further contract extension of up to two years.
The work will be carried out in multiple phases with no work carried out between November and February each year. The initial phases are planned as follows, subject to weather conditions:
• Phase 1 – July to October 2018
• Phase 2 – March 2019
• Phase 3 – April to October 2019
• Phase 4 –March 2020
• Phase 5 – April to October 2020
Extension periods totalling no more than twenty four months may be offered to the successful Contractor. This will be awarded at the discretion of the Client. This is not guaranteed and the Client reserves the right to procure the work from other sources. The Client also reserves the right to award future work to other Contractors should the Contractor not have the capacity to undertake the work to the timescale detailed above.
The project consists of multiple sites. There will be several phases of work throughout the contract period. One contract is being let for the whole of the County covering all twelve Districts. These are detailed in Section One (Scope and Context). All work undertaken within the contract will be priced using the Price List (Appendix A of this document).
The Contracts are fixed price contracts until 30th March 2021 with a Price Adjustment for Inflation Clause to be implemented if the third or fourth year optional extensions are awarded. There is one Price List, for work procured across Kent.
The Works Information for Tender has been prepared and is typical of the nature of the work that will be procured in future Contract phases. Tender examples consist of twenty two (22) urban and rural sites across Kent. The works at each site will generally entail the cold milling of the existing surface and repaving with a binder course of AC or SMA and a surface course of HRA, TSCS or SMA. All sites will include adjustments to covers and replacement of road markings and road studs where required.
Sites approaching traffic signals may require the replacement of the traffic loops. Some sites will require the application of High Friction Surfacing. Many sites will require road closures and night time working. Working restrictions will be in place on many sites with defined times.
The Client anticipates giving the Contractor at least 6 weeks’ notice of the Works Information for the Contract phases of work. However there may be the need to undertake ad-hoc schemes on an occasional basis throughout the contract period.
The Client will be operating under the Traffic Management Act, The Kent Permit Scheme and The Kent Lane Rental Scheme. All works programmes will need to comply with noticing requirements and any constraints imposed by the Roadworks Teams to ensure adherence with the Schemes.
Process
A Selection Questionnaire (SQ) is being released on 6 December 2017 and this will run until 10 January 2018. Only the SQ needs to be completed at this time. All other documents are provided for information purposes only in line with the Public Contract Regulations 2015.
Following the SQ, an ITT will be released in January 2017 and will run until February 2018. It is the Council’s intention to use a Competitive Procedure with Negotiation where the Negotiation period will take place in March 2018. The Council may award contracts on the basis of the initial tenders without negotiation.
If required, the Council will reduce the number of candidates invited to submit tenders using the criteria within the SQ. Between three and six bidders will be shortlisted to progress to the ITT. After initial tender submission, the Council may reduce the number of candidates invited to negotiate using the criteria within the Award Criteria.
Selection and Award Criteria
The Council shall base the award of this contract on the most economically advantageous tender with regard to price and quality. Full details can be found in the tender documentation.
Contract Access
The contract will be open to be used by any public sector organisation within the County of Kent, including but not limited to the following:
• Ashford Borough Council
• Canterbury City Council
• Dartford Borough Council
• Dover District Council
• Gravesham Borough Council
• Maidstone Borough Council
• Medway Council
• Sevenoaks District Council
• Shepway District Council
• Swale Borough Council
• Thanet District Council
• Tonbridge and Malling Borough Council
• Tunbridge Wells Borough Council
• Kent Parish Councils
Expression of Interest and Tender Process
Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page.
Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you've received your login details you should return to the advert for the opportunity and express your interest.
Access to the SQ will be made available to those that expressed an interest from 6 December 2017 and will run until 10 January 2018.
Indicative Procurement Timetable
Milestones Date
OJEU Notice 6-Dec-17
Selection Questionnaire (SQ) issued 6-Dec-17
SQ submission 10-Jan-18
SQ evaluation begins 10-Jan-18
SQ Evaluation Complete 15-Jan-18
Issue Invitation to Tender Jan-18
Clarification request deadline Feb-18
Tenders returned Feb-18
Evaluation of Tenders Feb-18
Negotiation period
• Negotiation meetings
• ITT revisions
• ITT submissions
• Revised ITT evaluation Mar-18
Internal review and approvals Apr-18
Estimated Contract Award date Apr-18
Mobilisation starts 01-May-18
Mobilisation ends 30-Jun-18
New delivery arrangements/contracts start 01-Jul-18
Questions and Communication
Please direct all questions and communication through the Kent Business Portal ‘Messages’ facility.
CPV
45233000 Construction, foundation and surface works for highways, roads
45233100 Construction work for highways, roads
45233142 Road-repair works
71320000 Engineering design services
45233210 Surface work for highways
45233251 Resurfacing works
***Please refer to the attached PDF advert***
Background
Kent County Council (the Client) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of over £1bn on goods and services and a population of 1.5m. The Client provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 316 parish/town councils. The Council is responsible for maintaining over 8700km of carriageways and 6300km of footways across the County.
The Client consists of four operational directorates which are:
• Adult Social Care and Health (ASCH)
• Children, Young People and Education (CYPE)
• Growth, Environment and Transport (GET)
• Strategic and Corporate Services (ST)
This requirement is for the Road Asset Renewal Contract within the Growth, Environment and Transport (GET) Directorate.
The Opportunity
The Client’s current Resurfacing Contract (including major surfacing works that may include reconstruction of the highway) is due to expire on the 30th June 2018. During the initial two year term, the average spend of the contract was £9m per annum, but with a challenging forecast in public sector funding, it is highly likely this will be less in the future. That said, the Client pursues every opportunity to secure additional resource to fund specific maintenance projects.
The contract will commence upon 1st July 2018 and will continue for a period of thirty months unless terminated in accordance with the Conditions of Contract attached in Schedule 3 of this Invitation to Tender. There is also a potential for a further contract extension of up to two years.
The work will be carried out in multiple phases with no work carried out between November and February each year. The initial phases are planned as follows, subject to weather conditions:
• Phase 1 – July to October 2018
• Phase 2 – March 2019
• Phase 3 – April to October 2019
• Phase 4 –March 2020
• Phase 5 – April to October 2020
Extension periods totalling no more than twenty four months may be offered to the successful Contractor. This will be awarded at the discretion of the Client. This is not guaranteed and the Client reserves the right to procure the work from other sources. The Client also reserves the right to award future work to other Contractors should the Contractor not have the capacity to undertake the work to the timescale detailed above.
The project consists of multiple sites. There will be several phases of work throughout the contract period. One contract is being let for the whole of the County covering all twelve Districts. These are detailed in Section One (Scope and Context). All work undertaken within the contract will be priced using the Price List (Appendix A of this document).
The Contracts are fixed price contracts until 30th March 2021 with a Price Adjustment for Inflation Clause to be implemented if the third or fourth year optional extensions are awarded. There is one Price List, for work procured across Kent.
The Works Information for Tender has been prepared and is typical of the nature of the work that will be procured in future Contract phases. Tender examples consist of twenty two (22) urban and rural sites across Kent. The works at each site will generally entail the cold milling of the existing surface and repaving with a binder course of AC or SMA and a surface course of HRA, TSCS or SMA. All sites will include adjustments to covers and replacement of road markings and road studs where required.
Sites approaching traffic signals may require the replacement of the traffic loops. Some sites will require the application of High Friction Surfacing. Many sites will require road closures and night time working. Working restrictions will be in place on many sites with defined times.
The Client anticipates giving the Contractor at least 6 weeks’ notice of the Works Information for the Contract phases of work. However there may be the need to undertake ad-hoc schemes on an occasional basis throughout the contract period.
The Client will be operating under the Traffic Management Act, The Kent Permit Scheme and The Kent Lane Rental Scheme. All works programmes will need to comply with noticing requirements and any constraints imposed by the Roadworks Teams to ensure adherence with the Schemes.
Process
A Selection Questionnaire (SQ) is being released on 6 December 2017 and this will run until 10 January 2018. Only the SQ needs to be completed at this time. All other documents are provided for information purposes only in line with the Public Contract Regulations 2015.
Following the SQ, an ITT will be released in January 2017 and will run until February 2018. It is the Council’s intention to use a Competitive Procedure with Negotiation where the Negotiation period will take place in March 2018. The Council may award contracts on the basis of the initial tenders without negotiation.
If required, the Council will reduce the number of candidates invited to submit tenders using the criteria within the SQ. Between three and six bidders will be shortlisted to progress to the ITT. After initial tender submission, the Council may reduce the number of candidates invited to negotiate using the criteria within the Award Criteria.
Selection and Award Criteria
The Council shall base the award of this contract on the most economically advantageous tender with regard to price and quality. Full details can be found in the tender documentation.
Contract Access
The contract will be open to be used by any public sector organisation within the County of Kent, including but not limited to the following:
• Ashford Borough Council
• Canterbury City Council
• Dartford Borough Council
• Dover District Council
• Gravesham Borough Council
• Maidstone Borough Council
• Medway Council
• Sevenoaks District Council
• Shepway District Council
• Swale Borough Council
• Thanet District Council
• Tonbridge and Malling Borough Council
• Tunbridge Wells Borough Council
• Kent Parish Councils
Expression of Interest and Tender Process
Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page.
Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you've received your login details you should return to the advert for the opportunity and express your interest.
Access to the SQ will be made available to those that expressed an interest from 6 December 2017 and will run until 10 January 2018.
Indicative Procurement Timetable
Milestones Date
OJEU Notice 6-Dec-17
Selection Questionnaire (SQ) issued 6-Dec-17
SQ submission 10-Jan-18
SQ evaluation begins 10-Jan-18
SQ Evaluation Complete 15-Jan-18
Issue Invitation to Tender Jan-18
Clarification request deadline Feb-18
Tenders returned Feb-18
Evaluation of Tenders Feb-18
Negotiation period
• Negotiation meetings
• ITT revisions
• ITT submissions
• Revised ITT evaluation Mar-18
Internal review and approvals Apr-18
Estimated Contract Award date Apr-18
Mobilisation starts 01-May-18
Mobilisation ends 30-Jun-18
New delivery arrangements/contracts start 01-Jul-18
Questions and Communication
Please direct all questions and communication through the Kent Business Portal ‘Messages’ facility.
CPV
45233000 Construction, foundation and surface works for highways, roads
45233100 Construction work for highways, roads
45233142 Road-repair works
71320000 Engineering design services
45233210 Surface work for highways
45233251 Resurfacing works
***Please refer to the attached PDF advert***
Region(s) of supply
Kent
Estimated value
N/A
Keywords
machine, resurfacing, road asset renewal, highway
Key dates
Estimated contract dates
Start date
01/07/2018
End date
31/12/2022
Expression of interest window
From 06/12/2017 16:00 to 10/01/2018 12:00
Login and register interest in this opportunity
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Contact details
Buyer
Kent County Council
Contact
Craig Merchant
Telephone
03000 416475
Address
County Hall
Maidstone
Kent
ME14 1XQ
United Kingdom
Maidstone
Kent
ME14 1XQ
United Kingdom
