568/2016 - Procurement of Partnering Advisor

The Contracting Authority (‘The Council') is seeking tenders from suitably qualified and experienced Service providers to enter into a single provider contract to provide Partnering Advisor services in connection with the delivery of its housing responsive repairs and planned maintenance services. The primary function of the Partnering Advisor is to support the operation of various Term Partnering Contracts (based on the ACA form of Term Partnering Contract 2005 (Amended 2008)) which are used by the Council to deliver its planned and responsive maintenance services to its housing stock. This requires the provision of professional, impartial, technical and commercial advice to support the Council's Partnering Teams in relation to (among other things):
- Development of strategic partnering relationship management
- Developing and providing knowledge transfer sessions to the Council
- Providing focus on delivery of agreed contract provision outcomes
- Implementation and delivery of continuous improvement
- Mitigation of potential partnering and contractual disputes
- Open book and performance reviews
Further details, including the range of Core Activities and the Additional services required and the SSQ are provided within the Procurement Document via the London E-Tender portal (www.londontenders.org). Please note the provisions relating to electronic ordering, invoicing and payments as set out within the ISS documents. The scope of services is anticipated to be in the region of £1.68m-£3.68m over fourteen years, however there is no guarantee of any value of orders over the course of the Term Programme. The length of the contract is initially for five (5) years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of fourteen (14) years. The Council proposes to use the Competitive Dialogue procedure for the purposes of procuring the contract and the tenders will be evaluated on the basis of achieving the most economically advantageous tender (MEAT) in the opinion of the Council. The Council will be hosting a Bidder Briefing Event 16th November 2016. Attendance will be limited to three (3) delegates per applicant. We are keen to receive your confirmed attendance via the E-Tender portal, for the date/time indicated together with the names of your representative who will be attending by 12:00 noon on 11th November 2016. This event will provide you with an overview of the procurement process and the Council's requirements. There will be an opportunity to raise clarification questions. After the event, a copy of the presentation and the list of clarification questions raised will be uploaded via the E-Tender portal for transparency purposes. This event will take place at the following venue: Croydon Conference Centre, Surrey Street, Croydon. You must submit your completed SSQ and supporting documents via the E-Tender portal at www.londontenders.org no later than 12:00 noon on 5th December 2016. The completed SSQs may be submitted any time before the closing deadline. It is also intended that the Contract be part of the Council's wider focus on ensuring that its economic activity is a catalyst for regeneration within the London Borough of Croydon so as to ensure Croydon as a place benefits from the expenditure related to the contract and changes people's lives for the better. Further details are provided in the Procurement Documents. All potential suppliers are advised to read the supporting documents listed on the E-Tender portal, prior to responding to the SSQ. Potential suppliers can obtain a hard copy of the SSQ documents via the E-Portal, within the attachment information section (scroll down to bottom of page), to be downloaded (right click over the document and choose’ save target as'). When you have completed the SSQ response, with any required supporting information prior to the deadline, you will need to re-upload via the E-Portal. All the SSQ documents will then be assessed by the Council in accordance with the selection and award criteria as described within the SSQ instruction and guidance documents. On completion of the SSQ evaluations (stage one), the Council envisage invite a maximum of five (5) suppliers who achieve the highest total score, to participate in the Invitation to submit a Solution stage (stage two) of the procurement process. Further detail about the selection criteria is reflected within the attached SSQ documents of the Procurement Document. Further detail about the award criteria is reflected within the attached ISS/ISFT documents of the procurement document. If you have any further queries in relation to this tender opportunity, please submit these via the discussions area on the e-tendering portal.