Events Framework

PLEASE NOTE: This tender opportunity is for an ‘EVENTS FRAMEWORK’. A separate ‘Stewarding, Security & Traffic Management Framework’ tender opportunity is currently also being advertised on ProContract. Submissions for the two frameworks must be made separately.
EVENTS FRAMEWORK:-
Liverpool City Council produces the major outdoor events programme for the City. LCC wishes to appoint a framework of suppliers across a range of Lots to assist in the delivery of these activities.
Following on from the success of European Capital of Culture in 2008, Liverpool has secured itself as one of the leading major outdoor event and Cultural destinations within the UK. In 2015, Culture Liverpool delivered a vast array of events, with events attracting up to 1 million people, generating millions for the local economy. Culture Liverpool delivered iconic events such as the Three Queens Spectacle, River Festival, On the Waterfront Concerts and the Liverpool International Music Festival. The overall events programme has attracted 1.5 million visitors to the City during the last 12 months.
As we move towards 2016, our programme is as ambitious and exciting as ever. The programme for 2016 is as unique as this City. Therefore Culture Liverpool, Liverpool City Council, is looking to appoint several companies to provide services and goods to aid the delivery of the major outdoor events programme for the next three years.
Suppliers are invited by Liverpool City Council to submit a tender to be included in a Framework. The closing date for tender submissions will be 12 noon, Monday 11th January 2016. The tender will be based upon Liverpool City Council’s Terms and Conditions which, together with all Tender documentation/instructions and returns, will form the basis of any subsequent agreement for provision of goods or services.
This Framework Agreement is intended to commence in February 2016 and will be awarded for a 3 year period with the option to extend for 1 further year. The tender is divided into 8 Lots as detailed below. Bidders are invited to apply for one or more lots. Lots will be awarded individually and are independent of each other. Providing that sufficient responses are received to this tender, a maximum number of 3 suppliers will be appointed to each lot. The overall evaluation criteria split for each lot is 50% Price/50% Quality, with the Quality element being further divided into sub-sections and specific questions with percentages totalling 50%. Following award of the framework, orders for services under the framework will be called off via further competitions amongst the successful 3 bidders for specific event requirements. Please login and register interest in this opportunity to gain access to the tender documentation for more details.
Bidders are invited to apply for any or all lots and will not be disadvantaged if bidding for, say, only one or two lots. The objective of this tender is to identify the most economically advantageous offer(s) for each lot. The framework agreement will be awarded based on the responses to the tender award criteria which are detailed within this document. The approximate spend for this framework, across all 8 lots, is £675,000 per annum. This estimated annual figure is broken down by lots as shown below. Note that this annual spend is purely an estimate and non-binding and LCC is not obliged to place any orders with any supplier appointed to the framework agreement. LCC reserves the right to place orders for the same goods and services elsewhere during the lifetime of the agreement.
ESTIMATED ANNUAL SPEND:
LOT 1 Cabins & Toilets - £131,000
LOT 2 Safety Management - £33,000
LOT 3 PA - £80,000
LOT 4 Power - £109,000
LOT 5 Fencing & Barriers - £62,000
LOT 6 Event Production, Site & Support Services - £185,000
LOT 7 Traffic Management Infrastructure - £35,000
LOT 8 Event Medical - £40,000
Potential bidders can find more information by logging in and registering interest in this opportunity on ProContract. Queries regarding this opportunity MUST only be made via the Messages section on ProContract. Please do NOT contact employees of the Council by telephone or personal email.
Note that the Council intends to hold a short ‘supplier briefing session’ in Liverpool on 15th December at 2pm. Further details will be issued nearer the time via ProContract. Attendance is purely optional; suppliers will not be disadvantaged if they do not attend since all the detail (such as specification) needed to bid is in the existing documentation available on ProContract. If, however, any relevant clarification questions are raised during the session, those questions and our responses will subsequently be shared with all bidders in the Messages section on ProContract.