Grounds Maintenance Equipment and Vehicles

Scope
Ashford Borough Council is seeking to procure vehicles, machinery and equipment to support it’s Grounds Maintenance Contract. This contract is subject to an OJEU Notice. The contract has been divided into 4 No. Lots. The Council is looking to award to one provider for each lot. A supplier is however invited to tender for one or more Lots.

Lot 1: Vehicles – Estimated Cost £310,500
Specific Vehicles are required in order to carry out the grounds maintenance operations successfully. Some of the vehicles are specialist and will require custom building. A listing of requirements and a detailed vehicle specification is included in the tender document, and include;

1. General Purpose Van (open back/dropside) – 1 No.
2. General purpose van (tipper) – 1 No.
3. General purpose vans (caged tipper) – 2 No.
4. Custom build vans (beaver tail) – 6 No.
5. General purpose van (panel) – 1 No.
6. Supervisors 4x4 van – 2 No.

Tenderers are asked to supply costs for a number of different pricing options as detailed in the tender document – lease or purchase, and associated services.

Lot 2: Tractor – Estimated Cost £37,000.00
Tenderers are asked to supply a cost for a second hand tractor, and associated services.

Lot 3: Large Machinery – Estimated Cost £373,750.00
Equipment in this Lot includes ride on mowers, mini diggers, water bowers and trailers. A listing of requirements and a detailed specification is included in the tender document.

Tenderers are asked to supply costs for the purchase of this equipment, and associated services.

Lot 4: Pedestrian Machinery – Estimated Cost £47,985.00
Equipment in this Lot includes pedestrian rotary and cylinder mowers, strimmers, backpack and hand held blowers and hedge trimmers.

Tenderers are asked to supply costs for the purchase of this equipment, and associated services.

Tender Return
In order to be considered please ensure your completed tender along with any supporting documentation is returned to Ashford Borough Council, Customer Services Manager, Customer Contact Centre, Civic Centre, Tannery Lane, Ashford, Kent. TN23 1PL in a plain envelope which does not bear a mark identifying your company, using the label attached. Tenders must be returned no later than 14:30 on 12th April 2016

Contract Award
Contracts will be awarded to the supplier who submits the Most Economically Advantageous Tender for each Lot.

Form of Contract
The Agreement is attached to this advert

Documents attached
Tender Document
Return Tender label
Draft Contract


Timetable
Advert Placed: 3rd March 2016
Final date for clarification: 12:00hrs 5th April 2016
Tender Return Date: 14:30hrs 12th April 2016
Tender Evaluation: 13th April 2016
Contract Award: 2nd May 2016
Start Date: 1st October 2016

Notes
1) Please register your interest through the South East Business Portal - we will use these registration details to inform you of any amendments, or items of clarification during the Tender process. However, no further clarification, etc. will be issued later than 12:00hrs 5th April 2016
2) Please be aware that you need to download the documents attached to this advert and make your submission by the due date. Your registration of interest will NOT be used to issue you with a Tender.
3) When submitting your Tender please keep additional marketing material to a minimum.
4) The "Last date for Expressing Interest" detailed at the beginning of this notice, is the last date for submitting your Tender
5) The end date indicated at the beginning of this advert is indicative only, and dependent on whether the outright purchase or lease option is chosen for the vehicle procurement, and the renewal date for purchase of machinery as and when required.
6) Further information relating to this project can be found on www.mytenders.org where an OJEU Contract Notice has been published.

Further Information
If you have any queries please e:mail procurement@ashford.gov.uk