Strategic Implementation Partner for the Implementation of Organisational Design at BCP Council

BCP Council is seeking to enter into a Strategic Partnership Agreement (SPA) with a single provider (‘the Supplier’) as a Strategic Implementation Partner (SIP) by which the SIP will develop Works Packages as recommendations to support in the implementation of BCP Council’s Organisational Design Model.

A notice (2020/S 195-473202) was published in the European Journal regarding this opportunity on 7 October 2020. To access the procurement documentation, bidders must click on the ‘Register interest in this opportunity’ button in the top right. Once bidders have registered their interest, they can access the full procurement documentation from ‘My Activities’ on the home page. Bidders must ensure that they complete and submit the required documentation prior to the deadline indicated and in accordance with the instructions within the procurement documentation.

Following legal formation on 1 April 2019, BCP Council has been successfully balancing the need to integrate teams and ways of working with the need to maintain service standards. However, throughout the local government reorganisation process there has always been a clear recognition that a more fundamental transformation is required to fully realise the opportunities that local government reorganisation can bring, as well as remove the complexity, duplication and therefore cost of the operating model that BCP Council has inherited as a result of the way that it came into being.

The Council commissioned support in May 2019 to; articulate and outline opportunities for transforming the Council; undertake activity analysis on current Council activity to understand costs and working practices; provide options for the future of BCP Council including operating model, ways of working and technology architecture and identify a recommended operating model design and develop a high-level implementation approach. The Council now intends to deliver the implementation of the organisational design outlined from this work.

Through consideration of the best way to structure the third-party requirements for the delivery of the implementation of BCP Council’s organisational design model, the Council is intending to procure a Strategic Implementation Partner (SIP) to provide services to support in the implementation of the organisational design model.

The SIP will be responsible for supporting the Council in business improvement changes and partnering with the Council to ensure the delivery of benefit realisation throughout the implementation of organisational design. The SIP will also support the Council in identifying the required technology to deliver the organisational design model.

As well as working with the Council to help identify the required technology, the SIP should also be able to support in the development and technical implementation of the identified technology solutions ensuring that the Council’s requirements are met by the technology (the technology required to deliver the organisational design model will be under separate third-party arrangement(s)).

As well as the need to undertake large scale transformation of its operating model, the Council must also undertake a fundamental review of its pay, grading, terms and conditions. While this work is outside the scope of this procurement process, the Council understands that there will be significant inter-dependencies over the next several years between the two projects.

Under the Strategic Partnership Agreement, work packages will be commissioned by the Council to the SIP. These work packages will be agreed under a governance structure with the SIP and will be signed off by the Council’s governance that is set up under this Strategic Partnership Agreement contract. The Council does not guarantee any value under this Strategic Partnership Agreement contract. The SIP will need to be aware that the Council may not commission any work under this agreement and whilst the value of the Strategic Partnership Agreement contract has been set at the figure of £18,000,000, this is not a guaranteed value.

The Council is intending two initial work packages through the Strategic Partnership Agreement. The first will be for the production of a strategic programme for the implementation of organisational design including the anticipated work packages required. The second will be a work package for the development of the technology options for the delivery of organisational design.

The Supplier will need to be able to offer advice and/or delivery for management consultancy services, commercial consultancy services, technology implementation and project management consultancy services, strategic advice to senior stakeholders and additional resources to support Council capacity and capability.