Contract details

Contract: Corporate Facilities Services

Details

Buyer:
London Borough of Sutton
Department:
Resources
Title:
Corporate Facilities Services
Description:
TENDER OPPORTUNITY The London Borough of Sutton (Sutton Council) is seeking expressions of interest from suitably qualified organisations for the provision of Facilities Services to the Councils corporate portfolio and buy back schools, in three specific work streams (Lots) 1) Repairs and Maintenance - The provision of a responsive maintenance service operating day to day repairs 24/7 together with a comprehensive planned maintenance service for all mechanical, electrical and building fabric installations. The service provider will also be required to carry out small projects up to £50k arising from the core activity. The annual value of the R&M service is in the range of £0.9m - £1.4m 2) Building Cleaning - The provision of a comprehensive building cleaning contract including window cleaning operating to suit individual buildings operational pattern. The contract will include all cleaning activity, materials and domestic supplies and will also incorporate such items as deep cleans, body spills and deep cleans of school kitchen. The annual value of the building cleaning service is in the range of £0.8m - £1.5m 3) Facility Management – The provision of a responsive building management facility service operating 24 hours 365 day a year incorporating a Helpdesk to serve all three work streams and covers Security (day time and responsive out of hours), caretaking, postal services, building management and reception and function services together with management of a number of soft services including confidential waste, stationery supplies, document storage, furniture purchasing and disposals and room bookings. The annual value of the Facility Management service is in the range of £1.0m - £1.5m Organisations can express an interest for a single lot, or a combination of lots. If applying for more than one lot organisations will need to state very clearly which lots they are applying. If applying for more than one lot you must provide a response to each question for each lot applying. The contract will initially be for a period of seven (7) years commencing on 1st April 2014 with the option to extend the contract for a further 3 years. The Council is tendering this contract through the London Tenders e-tendering portal, our preferred method of advertising and managing contract opportunities. Prospective Tenderers are advised to register their interest by going to https://www.londontenders.org/procontract/supplier.nsf Social benefits shall be relevant to this contract and the appointed supplier will be required to actively participate in achieving these objectives. Contract performance conditions will relate to social, environmental and environmental considerations. The suppliers’ technical ability to meet these requirements shall be assessed at the pre-qualification stage and will form part of the contract award criteria. Sutton Council currently contracts with a diverse group of voluntary, statutory and private sector providers and encourages a range of organisations, regardless of size, to apply for this provision. We are committed to creating jobs and training opportunities though our supply chain. A pre-qualification questionnaire is available on the portal which the Council shall evaluate to identify the shortlisted suppliers to be invited to tender. It is the opinion of the London Borough of Sutton that TUPE will apply to this Contract in respect of all three lots. The Council shall not be bound to accept the lowest cost or any tender. The award of contract shall be based on the most economically advantageous tender submitted. Deadline for expressions of interest and submission of a completed pre-qualification questionnaire is 09.00 hours on Monday 25th March 2013.
Description of the geographical coverage:
Reference no:
DN47209 (CONTRACT-DNWC-94NJCV)
Estimated total value:
£4,100,000.00
Estimated annual value:
£0.00
VAT not recovered:
£0.00
Participating organisations:
N/A
Keywords:
Local Authority, Corporate, Facilites Services, Cleaning, Repairs and Maintenance, Helpdesk
Start date:
01/04/2014
End date:
31/03/2022
Awarded date:
24/04/2013
Awarded value:
Not set
Appraisal date:
Not provided
Review date:
31/03/2021
Initial contract period:
84 months
Total option to extend:
36 months
Total contract period:
120 months
Available extensions:
1 with 1 taken
Central purchasing body:
London Borough of Sutton
Framework:
N/A
Find a Tender (FTS):
Yes
Process used:
ITT

Extensions Show more

Available extensions:
1
Total option to extend:
36 months

Available

Period (months)
Start date
End date
Comments
36
01/04/2021
31/03/2024
See attachments

Taken

Period (months)
Start date
End date
Comments
Approved date
12
01/04/2021
31/03/2024
see attachments
10/08/2020

Primary contact

Title:
Mr
First name:
Robert
Surname:
McNaught
Email address:
robert.mcnaught@sutton.gov.uk
Telephone number:
0208 770 6467
Fax number:
Mobile number:

Awarded supplier(s)

Lot 1 Repairs and Maintenance help

Company name Company reg number SME/VCS VCS reg number Contacts Postcode
MITIE 02938041
  • - Mrs Paula Ashton
  • - Mrs Hannah Murray
  • - Mr Michail Grivakis
  • - mr gavin mcluskie
 SE1 9SG
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Lot 2 Building Cleaning help

Company name Company reg number SME/VCS VCS reg number Contacts Postcode
Servest Group 06355228 SME
  • - Mrs Nicola Barclay
  • - Mr Stuart Bonsall
  • - Ms Fiona Paton
 IP3 9SJ
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Lot 3 Facility Management help

Company name Company reg number SME/VCS VCS reg number Contacts Postcode
MITIE 02938041
  • - Mrs Paula Ashton
  • - Mrs Hannah Murray
  • - Mr Michail Grivakis
  • - mr gavin mcluskie
 SE1 9SG
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Categories

  • 50700000-2 - Repair and maintenance services of building installations
  • 50710000-5 - Repair and maintenance services of electrical and mechanical building installations
  • 50750000-7 - Lift-maintenance services
  • 50800000-3 - Miscellaneous repair and maintenance services
  • 64110000-0 - Postal services
  • 79710000-4 - Security services
  • 79993100-2 - Facilities management services
  • 90911300-9 - Window-cleaning services
  • 90919200-4 - Office cleaning services
  • 90919300-5 - School cleaning services
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Notes

Public notes:

Custom details

Public attachments

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